Monitoring, evaluation & learning
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Guidance on Monitoring and Evaluation
We recognise that small groups have limited capacity to undertake in-depth monitoring and evaluation. However, we are keen to encourage you to recognise the value of undertaking such work for your own learning and development as well as for the benefit of funders and others doing similar work.
To encourage you to reflect on your work and to assess the difference the work we have funded has made to your beneficiaries, we require you to write a final evaluation report. This needs to be submitted at the end of your grant. Please note that further funding will be dependent on this report being submitted.
You will also need to send us a copy of your annual accounts and an annual report, if you produce one. If your grant is for more than a year, please make sure you send us your most recent accounts each year.
A. Final Evaluation Report
Please submit a report answering the questions listed below. It is useful to look at these questions at the start of your grant so that you know what information you need to collect.
1. Background Information
•Name of person completing the report
•Position in the organisation
•How much funding were you awarded?
• What was the funding for?
2. Describe the work you have undertaken with our funding?
3. Who and how many have benefited? (Provide monitoring data if you have this)
4. What difference has the grant made and how do you know? (Provide us with as much evidence as possible)
5. What were your most significant achievements?
6. Did any problems occur during the lifetime of the grant? If 'yes', how did you try and resolve them?
7. What lessons have you learned from the work?
8. Have there been any organisational issues, which have affected the work? (e.g. staffing, premises etc)
9. Will the work continue beyond the life of our grant? If so, please tell us in what way and what funding you have or need to secure.
10. Apart from providing you with further funding, is there any other way in which we could have supported you?
Please use these questions as headings when completing your final evaluation report. In addition, feel free to give us any other information that you consider is relevant and of interest. There is no set rule as to how long the report should be, but normally we would expect between two to four A4 pages.
We really want to know how our funding is used, so please do take some time in looking at and answering the questions listed above.
We also welcome any comments (positive or negative) you want to make on any aspect of your involvement with the Trust during the life of your grant, including this reporting framework.
The outline for the Guidance on Monitoring and Evaluation is also available to download below:
Guidance on Monitoring and Evaluation
Please return your report, preferably by email to evaluationtfl@cityparochial.org.uk or to Evaluation Officer, 6 Middle Street, London EC1A 7PH
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Further information about the Trust can be found in a range of publications including annual Grants Reviews